UNDP - Project Associate

The Project Associate in close cooperation with the project team, under the direct guidance and supervision of the Project Manager, will ensure the provision of administrative and financial services of the highest quality and standards to the project team, UNDP Country office, as well as national counterparts and clients. More specifically:



Administrative management:

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
Provide support to international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
Prepare and issue contracts;
Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities;
Draft minutes of Project Board and other project related meetings;
Assume responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings etc.).
Financial management:

Prepare requests for advance of funds and/or direct payments;
Contribute to preparation of recurring reports as scheduled and special reports as required for budget preparations and audit;
Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
Undertake other financial and administrative tasks on an ad hoc basis.
Procurement:

In accordance with the Work Plan support the procurement of equipment, supplies and services;
Create and mange e-requisitions in ATLAS and PROMT;
Arrange for equipment maintenance and insurance as required;
Ensure that contractual processes follow the stipulated UNDP procedures;
Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
Maintain an equipment and spare inventory including verification and transfer when required.
Impact of Result:

Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
Maintain an equipment and spare inventory including verification and transfer when required.


Key Results:

The key results have a direct impact on the overall successful achievement of the Strengthening Local Capacity for Resilience and Recovery Project. Accurate analysis and presentation of information enhances UNDP’s position as a strong development partner. The information provided facilitates decision-making of the Project Board, the Beneficiary and UNDP management

Competencies
Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal
processes of UNDP is a must.

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Exhibit team work spirit and ability to operate under pressure.


Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience.
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
Proven ability to problem-solve, and think creatively to develop and implement smart business solutions in a challenging socio-economic and security environment.
Ability to establish and maintain contacts with senior-level officials of the host government required. Excellent interpersonal skills are essential part of the job.
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Serves as internal consultant in the area of expertise and shares knowledge with staff
Continues to seek new and improved methods and systems for accomplishing the work of the unit
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
Demonstrates comprehensive knowledge of information technology and applies it in work assignments
Development and Operational Effectiveness

Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of Programme, managing data, reporting
Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems.
Ability to engage with various partners and stakeholders at different levels, to establish and maintain contacts with senior-level officials of the host government and represent UNDP in national and regional fora.
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
Capacity to implement the strategic vision and programmatic goals as laid down in the Project Document;
Proven performance in organizing and coordinating major initiatives, events or challenging inter-organizational activities;
Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback;
Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high quality standard throughout
Consistently approaches work with energy and a positive, constructive attitude
Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively
Demonstrated ability to manage a team and to foster team spirit and synergy
Required Skills and Experience
Education:

University Degree in economics, finance, accounting, law, public administration or other related field.

Additional qualifications in project management is highly considered.

Experience:

At least six years of experience in administrative work, accounting/finance, economics, or other substantive area is required.
At least two years of previous experience in development assistance or related work for a donor organization, consulting company, or NGO is compulsory. Previous experience with EC/UNDP is a very strong advantage.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Languages:

Fluency in both oral and written English and Arabic is a must

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