Summary of Key Functions:
Contribute in the day to day management ensuring effective implementation of the project.
Contribute to management of partnerships and grants in support of program implementation to reach the goals of the Stabilisation Facility.
Contributes to the production of monthly, quarterly and annual reports and other material to SFL contributors.
Contribute in ensuring the day today management of the project activities focusing on achievement of the following results:
Ensure monitoring of progress of delivery of goods and civil works in all project locations through regular updating of the procurement monitoring time line in coordination with Procurement Unit.
Monitor project budget and ensure periodic reporting as per donor agreements, ensure donor reports including financial reporting are timely prepared as per Cost Sharing Agreements in place.
Maintain and update donor reporting monitoring tool on a regular basis and develop other tools needed to improve overall reporting.
Updating ATLAS as required.
Contribute to management of partnerships and grants in support of program implementation to reach the goals of the Stabilisation Facility:
Monitor and update information on Cost Sharing Agreement, other partner agreements and all grants issued by the project.
Draft and provide administrative management and support in all related contractual agreements of the project.
Coordinate with MOP, UNDP and Consultants on issues related to contracts and trainings.
Ensure logistics preparation, circulation of relevant documents & presentations, financial transactions and reporting for Board meetings and other training events.
Ensures the production of monthly, quarterly and annual reports and other material to SFL contributors focusing on achieving the following results:
Provide regular, comprehensive, accurate and comprehensible reporting to the Project Manager to allow her/him to assess progress and allocate resources appropriately to deliver the SFL’s goals.
Support the Project Manager in monthly and other periodic reports to SFL contributors/donors and to the Board and the general public.
Ensure ATLA is up to date – timely documentation of quarterly update of the risk logs and related M&E tools in ATLAS.
Impact of Result:
The impact of the key results will come through an impact on the overall economy, efficiency, and effectiveness of the project operations of the Stabilization Facility for Libya and disseminations of information both to Libyan citizens and to donors. The key results also aim to strengthen the impact of the SFL through greater donor appreciation of its effectiveness, and hence better-informed donor support; strengthen partnership with MOP and Government counterparts; and in resource mobilization.
The incumbent is expected to demonstrate the following technical and behavioural competencies
Analysis and creation of messages and strategies
Accountability – takes responsibility for action and manages constructive criticisms;
Client Orientation – works effectively well with client and stakeholders;
Continuous Learning – contributes to colleagues’ learning;
Communication – listens and communicates clearly, adapting delivery to the audience;
Creativity and Initiative – actively seeks new ways of improving programmes or services;
Leadership and Negotiation – present goals as shared interests;
Performance Management – provides constructive feedback to colleagues;
Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
Teamwork – contributes to and follows team objectives;
Technological Awareness – displays awareness of relevant technological solutions.
Identifying and building partnerships
Strengthen partnership with Mop and government counterparts
Sensitizes SFL partners, donors and other international organizations to the Facility’s strategic agenda
Job Knowledge/Technical Expertise
In-depth knowledge of the subject-matter
Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Continues to seek new and improved methods and systems for accomplishing the work of the project
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
Demonstrates comprehensive knowledge of information technology and applies it in work assignments
Conceptual Innovation in the Provision of Technical Expertise
Developing innovative and creative approaches
Leverages different experiences and expertise of team members to achieve better and more innovative outcomes
Contributing to positive outcomes for the client
Anticipates client needs
Works towards creating an enabling environment for a smooth relationship between the clients and service provider
Demonstrates understanding of client’s perspective
Promoting ethics and integrity, creating organizational precedents
Building support and political acumen
Building staff competence, creating an environment of creativity and innovation
Building and promoting effective teams
Creating and promoting enabling environment for open communication
Creating an emotionally intelligent organization
Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Fair and transparent decision making; calculated risk-taking
Required Skills and Experience
BA degree social sciences: - Political Science, International Relations, Linguistics, literature or a related field from an accredited academic institution.
5 years of relevant work experience
Experience working with an international organization, UN agency or NGO would be desirable;
Experience liaising with government authorities, other national institutions and NGOs would be considered an advantage.
Previous experience working programmes related to Libya is highly desired and Knowledge on capacity development in a crises situation.
Fluency in English required, both written and spoken. Arabic Language is a must.
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