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UNITED NATIONS POPULATIONS FUND - Libya Country Office

Title of Position: Local Security Associate

Duty Station: Tripoli-Libya
Effective date: As soon as possible
Duration: Three Month (Renewable)
Closing Date: 28 July 2018.

Term Of Reference:

Assists in the implementation of the Country Office Security Plan:
Provide assistance to the CO in the implementation of the Country Security Plan, Contingency Plans and the UN Security Framework, including ensuring that all UNFPA personnel are covered by relevant Security Plans;


In conjunction with the HR Unit, ensure Staff Lists are maintained and regularly provided to UNDSS and to the Regional Security Advisor;


Administer and test the UNFPA CO Warden Plan;


Participate and coordinate for the field missions to facilitate movement within Mogadishu and between Tripoli and other parts of the country and provide guidance to the team leader of field mission as well as keep coordination with the UNDSS and Radio Room. Ensure timely preparation of CONOPS, Mission Requests, and Security Clearances;


Facilitate security clearances, including MSCR for UNFPA missions within Libya, as needed;


Facilitate preparation and ensure timely submission of Movement of Personnel (MOP) requests, follow up on the endorsement of MOPs by UNDSS, keep track on the respective records;


Prepare and administer documentation related to travel arrangements, both local and international, including Travel Authorizations;


Take overall responsibility for the coordination of vehicle requests and drivers to provide movements within Tripoli city;


Administer staff IDs (issuance and renewal);


In coordination with UNDSS, ensure the availability of updated and adequate procedures for dealing with emergencies involving UNFPA staff in all project locations/offices;


Assist in preparation and implementation of UNFPA Business Continuity Plan;


In coordination with UNDSS be prepared for a 24-hour response to all security and safety related incidents involving UNFPA staff;


Provide assistance to UNFPA Security focal point implementing recommendations of the UNFPA Regional Security Advisor and UNFPA Office of Security Coordinator.







MOSS/MORSS Compliance:




Assist in the maintenance and monitoring of the Minimum Operational Security Standards (MOSS) and Minimum Operational Residential Security Standards (MORSS) compliance of UNFPA staff, offices, equipment and other areas. Identify the Emergency Communication Equipment needs;


Assists in the preparation of UNFPA security reports such as the securing Incident Reports. Also, assist the SS in the conducting MOSS self-assessment on regular basis;


Ensure that all staff members posted to UNFPA have completed the Basic and Advanced Security in The Field Training (BSITF II and ASITF), Safe and Secure Approach in Field Environments (SSAFE) and that records of certificates are maintained with the HR Unit;


Assist in selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc). Monitors the procurement, deployment and functionality of the same;


Take responsibilities for maintenance of office vehicles in respect of security requirement, equipment, vehicle logs;


Assist SS and coordinate with UNDSS to conduct periodic appropriate security assessments of UNFPA premises and equipment and provides advice on shortfalls in security preparedness with recommended improvements and solutions;

Assist CO SS and coordinate with UNDSS in implementing UNFPA office security measures and procedures.

Threat & Risk Assessment:

Assist SS and coordinate with UNDSS security risk assessments, evaluations and surveys of UNFPA CO and project offices, as appropriate. Coordinate on the office emergency and security preparedness in coordination with different stake holders.

Liaison/Coordination:

If so requested and in close cooperation with CO SS and UNDSS, maintains close contact and liaise with host government agencies and other UN offices to obtain the latest information regarding the security situation in the country.

General assistance to the CO SS/SFP:




Provides general administrative assistance to the CO SFP and assist him/her in relation to security expenditure and budgeting;


Maintains routine and confidential correspondence files/documents related to security issues;


Provides substantive support to the CO SFP in collecting and updating information with regards to security issues and communicating them to the CO SFP;

Takes minutes and/or notes at security meetings, when necessary;

Security Training/Briefings:

In close cooperation with CO SS and UNDSS, provide support in organizing and conducting training briefings and courses on security issues/awareness and preparedness and giving orientation to newly assigned staff members.

Other Tasks & Activities:




Provide assistance in the conduct and follow up of investigations and incidents affecting UNFPA staff and offices;


Represent UNFPA at the local Security Cell meetings, as appropriate, in the absence of CO SFP;


Provide briefing to staff and other associated personnel on UN Security Management System and other relevant security matters;


Performs other security-related tasks assigned by the CO SFP.







Experience:



Four (3) or more years’ experience relevant experience.



Language Requirements:



Fluency in oral and written English and Arabic is required.










Teamwork


Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.


Required Skills and Experience



Education:


High School diploma. University Degree would be desirable, but it is not a requirement.


Experience:


4 years of relevant experience in logistics, security or programme support. Familiarity with and good knowledge of the Libya crisis and humanitarian assistance to Libya is strongly desired. Excellent networking and engagement skills strongly desired. Previous experience working with UN in Libya would be advantageous. Experience in the usage of computers and office software packages (MS Word, Excel, etc.).


Language Requirements:


Fluency in English and Arabic (both oral and written) Required.

Qualified and Interested candidates must send their offers to:

libyaco@unfpa.org

Not later than Jully 28, 2018

Please make sure that you write "Local Security Associate" in the subject line of the email.

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