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Mission: Working under the overall responsibility of the Head of Mission, and directly under the supervision of the Project Manager, the Project Officer will provide key support to the Project Manager in the roll-out and implementation of project activities. He/she will work closely with the project team members and technical advisors and collaborate with partners, counterparts and stakeholders in ensuring project outputs are of the highest quality and that expected results are achieved in a timely and efficient manner |
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Reporting to: Project Manager |
Responsibilities
Responsibility: Project Management
Objective: To ensure the the project activities implemented according the project work plan and timeframe
Benchmarks: Reporting, monitoring of the activities, compiling data, project implementation
Activities
- Consolidate and review the weekly team planning according to the project objectives and priorities, and taking into account security rules;
- Ensure the action plans of field teams are clearly identified and in line with the operational strategy;
- Plan, prepare and lead project team meetings;
- Monitor each team and monitor their work progress plan;
- Participate to the design and dissemination of tailored Information, Education and Communication (IEC) materials to support the activities; including identification of new IEC needs;
- Ensure systematic and proper filling of all project related forms and tools;
- Plan & organize internal or external training in collaboration with PM.
Responsibility: Monitoring
Objective: To provide monitoring follow up for the project activities and unisng HI tools and methodologies .
Benchmarks: Creation of tools, quality assurance, monitoring visits, reporting, filling databases
Activities
- Monitor the project activities, proper application of HI tools and methodology through regular field visits and report on the actions done and/or difficulties encountered;
- Ensure that all the activities are conducted in line with the standards applied by HI, with the support of the PM and technical advisor;
- Ensure that issues identified through the monitoring process are brought to the attention of the PM and addressed accordingly (quality assurance reports);
- Ensure the project meets its objectives and maximise the impact of activities;
Responsibility: Team Management and \Human resources
Objective: To manage the project team on daily bases according to the project work plan and HI internal procedures
Benchmarks: recruitment, regular meetings, team management and follow up on daily basis
Activities:
- Directly manage and support the project teams on a daily basis, ensuring they are able to reach their weekly objectives;
- Participate in various stages of recruitment in collaboration with the PM and the support services department (job profiles, tests, interviews and selection);
- Contribute to the development of content and training materials to train team members to the methods, procedures and approaches relating to the project;
- Identify additional staff training needs and assist in the development and delivery of in-house training when appropriate;
- Develop Individual Action Plans and set objectives for each team member under direct line management and ensure that all staff receives regular supervision and performance management;
- With the support services department, ensure that personnel record keeping systems are maintained and monitored, including staff quotas, records of sickness/absences and annual leave, and other records as necessary;
- Ensure security and safety procedures are followed by project staff as outlined by the PM, and report any incidents or violations following the HI security protocol;
- Ensure smooth communication and liaison among the project teams, other HI teams (from all sectors) working in Libya, and the support teams.
How To Apply
APPLICATION :
Please send your CV and cover letter by email, with the subject reference “Project Officer – Tripoli ” to: recruitment@libya.hi.org or via Libya jobs website.
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