Company Overview:
Tadawul technology (known as: TT) is a private company part of the HB Group of Companies, TT operates within the financial sector in Libya as a technical service provide for the local banks as we are acting as a processer issuer, acquirer & local scheme of our network called “TADAWUL” which is exists in in most regions and villages of Libya.
TT vision to become a truly best-in-class Libyan payment solution and Provider – committed to best value services and solutions. This vision has come to be the sole objective of the company, with each associate working towards the goal of providing better products, efficient solutions and flawless support to our customers.
Job Description – Administrative Assistant.
Location: Benghazi.
Reporting to: Head of HR & Administration.
Working hours: Sunday – Thursday 09:00 AM – 16:00 PM.
Annual leave: 30 days / annum.
Contract: As per the Libyan law.
Tax & Social security: As per the Libyan law.
Summary of Main Responsibilities:
Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for senior management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Ensuring a steady completion of workload in a timely manner is key to success in this position.
Ultimately, you will foster a healthy workplace by ensuring our HR procedures run smoothly at all times.
Duties & Responsibility:
- Maintain the Human Resource Data Base System up to date with all related information needed as per Company procedures.
- To review all the vacations forms and post it directly to the annual leave report.
- Maintains complete and accurate employee files.
- Organize and schedule appointments for meetings, interviews…etc.
- Ensure a safe workplace environment without risk to health.
- Ensure that all Health & Safety policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated.
- Ensure that safety inspections are carried out, fire drills and fire alarms are correctly reported, safety inspections, risk assessments and lone working procedures are managed and employees are aware of their responsibilities.
- Ensure that COVID-19 prevention policies are applied in the company sites by daily follow-up on the health procedures and review regularly and propose any enhancement.
- Run errands in town (postal services, pick up supplies).
- Coordinating travel of company personnel; booking flights, hotels, etc. – when required.
- Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.
- Generate memos, emails and reports when appropriate.
- Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.
- Assist in administration and coordination of business and training related travel, processing of medical claim, overtime and relocation of all staff.
- Ensuring new hire paperwork is completed and processed, also informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
- To fulfill other tasks that may from time to time be required to be performed by the HR Manager or other Senior Management.
Qualification & Key Capabilities:
- 3 years’ experience in administration field, additional experience in administration is preferred.
- High diploma degree in Business Administration or equivalent;
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines…etc.
- Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint,)
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- English language, good speaking & writing.
- Strong organizational skills with the ability to multi-task.
- Ability to work under pressure.
- Ability to work with a team.
- Willing to travel within Libya.
Tadawul Technology offers an excellent benefits package plus opportunity for professional development and career advancement. Candidates interested in employment should submit a resume via e-mail, to our Human Resources Department hr@tadawul.ly , with the title in the email subject “Administrative Assistant – Benghazi”.
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