Supply Chain officer - Y-PEER Libya

Y-PEER is a global network of more than 2,000 non-profit organizations, governmental institutions, CBOs, institutions, youth activists, young peer educators and trainers. It has over 33,000 young members from 59 countries including Libya – from 2010 – who work in promoting young people’s sexual and reproductive health, including physical and mental health related to HIV/AIDS, maternal health, gender-based violence, youth participation, civic engagement and development of a culture of citizenship.

Background:

Y-PEER is recruiting a Supply Chain Officer for a project designed to promote peace and reconciliation. The project will incorporate a people-to-people approach and empower youth to advance peace, stability, and dialogue through organized groups, civic participation, positive media, and localized peace projects.  The project will enable youth groups of each city to work with municipal councils and other relevant actors to promote peace processes, reconciliation, and peaceful co-existence. Activities will mitigate conflicts from escalating by providing targeted support to peace actors, community-level leaders/groups and influencers, and constituent-responsive authorities who are engaged in, or wish to be engaged in, peace-building, conflict mitigation, and reconciliation.

Position Summary:

The Y-PEER is seeking qualified Supply Chain Officer is responsible of supporting the project team and ensuring that all procurements are done on a timely basis without compromising known Y-PEER standards. The Supply Chain Officer will be responsible for following up on certain procurements remotely in different sites as needed, and will work closely with all sectors to ensure that planned activities are implemented accordingly.

Main Responsibilities:

• Ensure that procurement is carried out in accordance with Y-PEER and donor-specific policies and procedures.
• Procure all necessary items for Project, offices and Cities.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Prepare payment requests and collect all needed documents to facilitate payment submission.
• Provide all needed information and documents to finance as per Y-PEER and donor policies and procedures.
• Coordinate with Finance Department to make sure the payments are delivered to the suppliers.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible.
• Conducting regular market survey for commonly purchased goods and services.
• Coordinate transportation of procured items to other Y-PEER locations.
• Be an integral part of the procurement team and support all members under the supervision of direct manager.
• Collect needed documentation from different departments and site and lease efficiently.
• Assist in updating the Purchase Request Tracking Sheet (PRTS) and other procurement Tracking Sheets regularly.
• Keep good track of supplier’s performance and maintain a database of good and reliable suppliers for different categories of supplies, service and goods Maintain an accurate and organized filing system for both hard and soft copies.
• Perform other duties as required by the Senior Supply Chain Officer and the Procurement Manager.

The Supply Chain is a part-time employee, with 50 percent of his or her time devoted to the project

Requirements:

• University Degree in Business Management, Logistics, Supply Chain, Procurement or any other related field.
• Minimum of 2–3-year professional experience in procurement preferably with an INGO.
• Possession of a Valid Libyan Driving license is an added advantage.
• Very good command in Arabic and English, both writing and speaking.
• Able to work under pressure, able to multitask, excellent team player.
• Plenty of initiative and can work unsupervised
• Knowledge of geography
• Good communication skills
• Ability to use spreadsheets, databases and other IT programs

Application

Interested candidates should submit their applications in English with a CV, Cover Letter via E-mail ypeerlibya@gmail.com

The subject line of the email must state “Your Name – Supply Chain Officer” in English in order to be accepted

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