Position Title: Senior Program Officer.
Position Reports to: Deputy Program Director.
Field Site: Tripoli (With visits to field locations in Libya).
Date Needed: 17th January 2021.
Essential Responsibilities:
The Senior Programme Officer will have the primary responsibility of supervising the Programme Officer and ensuring that the program department including assisting the Programme Director, Deputy Programme Director, and the Project Managers in the following activities: reporting, planning, organization, and implementation of field activities. He will also be responsible for facilitating the coordination between the program department and the other departments.
The tasks include are not limited to;
Administrative Duties:
- Track the procurement progress through the procurement plan and procurement requisition forms.
- Ensure that the awareness campaigns and distribution of IEC material is conducted according to the plans and in alignment with the program objectives.
- Facilitate the coordination between the communication officer and the relevant program and medical staff to ensure proper documentation of the projects’ activities.
- Ensure that the office is organized and suggest improvements to the working environment as necessary.
- Work with the field teams and logistics to procure program supplies within program budgets and according to agreed-upon work plans/timelines to ensure proper implementation.
- Coordinate planning and following up of logistical and administrative arrangements. Ensure an efficient resource utilization and close cooperation between the project team, as well as all involved stakeholders.
Program Support:
- Work closely with the project managers, senior management team, and field teams to determine the operational needs of the country program.
- Assist project managers in organizing and implementing field activities and follow up on performances.
- Assist project managers to maintain close, constant communication, and positive working relations at all times with the local implementing partners, donor representatives, international stakeholders, and local authorities.
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Regularly research, follow-up, compile, analyze and share information/data on national, regional, and international developments, reports, publishing, legislation, and other relevant documentation on relevant issues to work of International Medical Corps.
- Assist in compiling and/or writing weekly, monthly, quarterly, and annual reports, ensuring statistics and information are correct.
- Assist M&E officers in following up on donor indicators and ensure that the targets are attainable.
- Assist project managers to contribute to the production of follow-on proposals or other program documentation for new projects.
IMC Representation:
- Attend the visits, and coordination meetings with donors and stakeholders and prepare field visit reports and minutes after each meeting.
- Assist in planning and communicating program activities effectively and precisely with all stakeholders to safeguards the reputation and long-term strategy of the organization at all times.
Human Resources Management:
- Provide supervision and guidance to the Programme Officer including ensuring that the designated person is providing the needed programmatic support to the concerned projects.
- Ensure compliance with all local labor laws including working hours.
- Maintain open lines of communications with all field and country office staff.
- Apply IMC policies in a fair and consistent manner, documenting decisions properly, and ensuring a positive sense of teamwork and shared responsibility among all program staff.
Working Relationships:
- Maintain frequent and proactive communication with Program Director, Deputy Program Director and project managers, HQ programme staff, and donor representative(s), to report on the implementation of program activities and objectives, operational needs or constraints, program successes, and any seen or unforeseen challenges that are encountered during program implementation.
- Maintain constant and pro-active communication with all program staff and with other departments in order to assure coordination and cooperation at all levels.
Safety and Security:
- Model good practice in safety and security at all times, complying with all IMC internal security policies regarding movement restrictions, obtaining necessary authorization before beginning any domestic or international travel, and following personal security best practices.
- Assist in the supervision of the application and compliance of security protocols and policies by programme staff, document any security incidents experienced during program implementation.
Qualifications:
- University degree in Political Science, Social Sciences, International Relations or a related field.
- Prior experience in working with NGOs, INGOs and other relevant organizations.
- Prior experience in functions relating to project implementation and program activities is an advantage.
- Ability to work under pressure with strict deadlines.
- Experience in drafting and compiling papers, briefings, articles.
- Excellent knowledge of English and Arabic.
- Excellent communication skills, both oral and written.
- Excellent self-motivation skills.
- The ability to deal with a broad spectrum of people.
- Ability to exercise sound judgement and make decisions independently.
- Good ability to handle multiple tasks and many administrative details in a fast paced and constantly changing environment.
- The post is only open to citizens of Libya.
Other Comments:
- Prevention of Sexual Exploitation and Abuse.
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
- Any other duties that may be assigned from time by supervisors.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.
Email your CV and Cover letter to libya-recruitment@internationalmedicalcorps.org indicating in the subject the position. Very Important, write the position title in the email subject before submitting.
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