Procurement and logistic officer - AlMayssam Co

JOB PURPOSE: A brief but complete statement describing why the position exists

To supervise business with foreign/overseas suppliers & all activities related to order processing, Shipping, clearance, purchasing, sourcing and all Logistics activities which manages & coordinates between different parties to satisfy the organization needs from products & services

MAJOR ACCOUNTABILITIES: Responsibilities for the position 

• Logistics

• Dealing with shipping lines to get the best shipping rates & services  
• Arranging shipments with the suppliers & shipping lines/ Freight Forwarders
• Tracking the Shipments with the suppliers, Shipping lines & clearing sections until arrival
• Handling & Controlling the Free Zone receipt & sales & arranging the priorities for the initial & final clearing.
• Optimize warehouse utilization through effective planning and shipment execution.

• Procurement

• Placing orders to the suppliers & follow up the order processing
• Controlling procurement process, cost & lead time for both local & overseas & trying to solve any problems may face the supplying, Shipping & clearing process
• Creating & updating the basic data (Info Records, price lists, selling prices etc….) at the Co. operating system 

• Supervising 

• Monitoring supplier performance, through a supplier evaluation key performance indicators (KPI)
• Supporting Sales team to achieve organization goals.
• Supervising & coaching the procurement team

• Reporting

• Keeping record of all incoming consignments and create Acknowledgments & invoices to be updated into SAP system
• Preparing Purchasing, costing, inventory and sales reports to the top management & other sides (inside & outside the organization.)

Job specific Skills:

• Able to provide creative ways to avoid problems in Supplying, Shipping & Clearance.
• Excellent communication skills & Able to communicate with a wide variety of nationalities.
• Hard worker & ready to work under pressure.   
• Good Knowledge of Shipping terms & Payment terms.
• Excellent computer skills “especially Outlook & Excel”.
• Excellent English & Arabic communication skills.
• Excellent negotiation and presentation skills.
• Team player.
• Dependable, well organized & smart.