Human Resources and Administration Officer - DRC Libya

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the job : 

Responsible for carrying out HR and administrative tasks as related to smooth operation of DRC.
This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Responsibilities: 

Human Resources:

•    Ensure the general HR standards & procedures defined in DRC Operations Handbook are applied and compliant at all times
•    Support with all phases of recruitment.
•    Assist Senior Management Team in elaboration of individual development plans for employees reflecting DRC vision, values and long-term strategic priorities
•    Prepare and update briefing/induction packages for new staff and oversee/coordinate the induction process
•    Assist with the Performance & Development Process
•    Coordinate and develop a DRC training scheme for DRC employees with the help of the DRC Learning Catalogue
•    Draft new and renewed contracts and other personnel-related issues with special attention to compensation and benefits.
•    Prepare, advice and oversee staff leaves and absences.
•    Assist with the management of staff complaints through DRC established mechanisms and ensures DRC Code of Conduct is understood and abided at all times
•    Focal point for the liaison with Health Insurance Company on all related issues & serve as the liaison with service providers on all staff health insurance issues.
•    Support staff development activities including promoting the DRC Learning Catalogue.

Administration :

•    Assist the team of administrative tasks.
•    Coordinate the organization of visits for external visitors in terms of flights, housing and transport.
•    Act as focal point for the administration of tenancy agreements & liaise with lessors.
•    Working on FWAs, and prepare needed PRs, RFPs COC, cash advances.. ets.
•    Assist on the elaboration and roll out SOPs.
•    Assist periodically program staff in needed visibility activities (ordering photos, brochures, working with designer, make sure logos and fonts are used according to DRC brand manual etc)
•    Ensure than onboarding and exit procedures are made for all staff in coordination with Logistics and Safety Department”

Other
•    Any other tasks and responsibilities assigned by the support Services Manager / HR and Admin Team Leader.

About you : 

•    Minimum 3 year of relevant work experience
•    Experience with carrying out HR/admin tasks
•    Good communication skills.
•    Proactivity and following up skills
•    Advanced proficiency in Excel
•    Basic proficiency in PowerPoint, outlook and Word
•    Well-developed organizational and planning skills in order to meet deadlines.
•    Advanced English proficiency
•    Fluency in Arabic (writing and reading).

In this position, you are expected to demonstrate DRC’ five core competencies: 

•    Striving for excellence: You focus on reaching results while ensuring an efficient process.
•    Collaborating: You involve relevant parties and encourage feedback.
•    Taking the lead: You take ownership and initiative while aiming for innovation.
•    Communicating: You listen and speak effectively and honestly.
•    Demonstrating integrity: You act in line with DRC’s vision and values.

We offer : 

•    Contract length: 12 months
•    Designation of Duty Station: Tripoli, Libya.
•    Suggested Start Date: 15 Jan 2020

 Application process: 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 30/12/2020