Position Title: Medical Coordinator.
Position Reports to: Country Health Coordinator.
Field Site: Tripoli.
Date Needed: 6th December, 2020.
Essential Responsibilities:
Team Management:
- Ensures that the medical staff of the project with support from the Project manager are properly managed.
- Seek support and guidance from HR department to ensure staff Management according to IMC HR vision, policies and values and reports any problem or issues to HR manager and Project manager.
- Ensure adequate staffing of the Medical Team; as well as suggest replacement in case of need in all locations.
- Coordinate with the Country Medical Coordinator the implementation of different health activities.
- Ensure that the activities in relation to the capacity building for OFDA program have adequate medical support and medical consultations are carried out steadily. In this activity, she/he is responsible for the planning of the daily activity and possible modification and will liaise with the supervisor to ensure proper coordination of the activities.
- Ensures that medical and nursing staff are all trained about Patient Therapeutic Education (PTE), i.e. keeping contact with all patients, giving them information regarding their health status and responding to their questions.
- Identifies the personnel showing potential within the medical staff for future development.
- Promotes communication and active participation of all medical staff in the project and promotes IMC values and philosophy.
- Ensures that all medical staff promotes and maintains confidentiality regarding all patient cases, records, informed consent in case of need to transfer data or take photos.
- Ensures that job descriptions of all Medical, nursing, midwife and paramedical staff and CHW are properly done and updated.
- Participates in the selection, follow up of nursing and medical related staff in cooperation with the different supervisors, the Human resources department and project manager.
- Work and plan with other project staff on project activities needed to be implemented on the ground.
Medical Activities Management:
- Facilitates the organization in the capacity building support the PHCCs.
- Coordinate with medical team and advice for any case needing further medical evaluation at higher facilities and ensure smooth referrals and collaboration with MOH and NCDC.
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Follow-up patients as appropriate including those referred to higher facilities.
- When gaps in staffing or equipment are identified, the Medical Coordinator will initiate conversations with relevant budget holders, draft PRs or FSRs, and Good Issue Orders (GIO) and follow up paperwork to ensure timely responses.
- Ensures patient confidentiality.
- Provide medical consultations and appropriate treatment to persons of concerns, if needed
- Ensure successful completion of planned medical training with for PHCCs staff.
- Ensures that hygiene and universal precautions in health facilities are done according to protocols and in cooperation with logistics department.
- Inform his/her supervisor of any needs in the facility for prompt action.
- According to the standard provided by International Medical Corps, provide a regular written and verbal updates regarding activities conducted including monthly reports and daily data collection reports on morbidity and services rendered.
- Follow security protocols including provide travel updates on a daily basis to security focal point and project manager.
- Provide medical consultations and appropriate treatment to persons of concerns, if needed.
- Create a curriculum, plan regular training and supervision for the staff in the targeted facilities.
- Create curriculum; prepare training materials, ensuring quality of materials from NTP/WHO/UN or such credible sources, including handouts and serve as co-facilitator in Medical staff training, along with external or internal consultant/s, when required.
- Any other responsibilities assigned by his/her supervisor for the fulfilment of project objectives.
Community engagement and CHW:
- Establish a good relationship with communities in the project area.
- In collaboration with Community Health Worker (CHW) supervisor to ensure proper strategy and design of Community outreach activities that fit the project needs, ensure implementation and monitoring of the activities.
- Ensure all CHW activities are implemented with respect to COVID-19 preventive measures such as social distancing and IPC measures for both staff and beneficiaries. These measures include: limited person to person contact, 2 meters spacing between people, keeping groups to less than 10 people, hand hygiene, cough/sneeze etiquette, and routine disinfection of surfaces.
- Ensure fair distribution of hygiene kits to vulnerable groups and with respect to covid-19 prevention measured defined above.
- Collaborate in the design of the CHW activities according to the projects chronogram.
- Ensure the recruitment of migrants CHW to address different migrants’ needs.
- Collaborate in the design of the CHW activities according to the projects chronogram.
- Responsible for correct data reporting of the activities in the outreach surveillance projects.
- Daily management and follow up of human resources and medical material in used by CHWs.
- Ensure that CHW activities are properly delivered according to IMC protocols.
- In charge of continuous revision and implementation of IEC / Outreach strategy.
- Ensures that regular evaluations of all related staff in the CHW activities are properly done.
Pharmacy:
- Forecast of medication, medical supplies and medical equipment needs for the project.
- Ensure supply and proper storage of medical commodities are facilitated at local and remote locations.
- Follow up daily and monthly consumption with the teams.
- Preparation and submitting of good issue order (GIO) when needed.
- Follow up with pharmacy manager stock related to the project and ensure that we don’t have 0 stocks or expired drugs.
- Liaise with NTP medical supplies focal point to ensure order of items needed in the PHCs
Reporting:
- Ensure analysis of medical data provided by the M&E team and provide narrative explanation and comments on the medical activities on weekly, bi-weekly, and Monthly medical reports.
- Follow up medical indicators of activities and ensures the adequacy between the strategies and the activities.
- To follow the epidemiological surveillance system and to react about any outbreak management with the medical team.
- Supervise and analyze data collected through CHW activities.
- Prepare monthly and quarterly report of the medical activity, including pharmacy reports.
- Actively participate midterm revision and log frame updating.
- Prepare draft of medical input in the external report of the project and submit it to the Country Medical Coordinator for revision.
- Helps in capitalizing the IMC experience (project history, experiences related to the activities …)
IMC Representation:
- Participate in meetings with partners (NTP, MOH, OFDA) representing IMC and report to project manager and country medical coordinator.
- Deal with partners in daily/routine issues: referrals. supplies.
Requirements:
- Registered medical doctor, post-graduate qualifications for general medicine.
- At least 5 years’ supervisory clinical experience/ Medical administration/ University level teaching experience preferred.
- Fluent English, Arabic.
- Previous NGO experience especially within IMC will be an asset.
- Computer skills are compulsory – no difficulties in working with Word, Excel (simple calculations and graphics), power point.
- Able to work independently with minimal supervision.
- Able to provide feedback/reports regarding work -related activities.
- Able to supervise staff and ensure accountability for staff located in Tripoli as well as Sabha.
- Stability & Team spirit.
- Respect for different cultures.
- Ability to adhere to a strict chain of command regarding security issues.
- Patience.
- Organization – able to establish and follow priorities.
- Communication skills, cultural sensitivity, open-mindedness, patience, diplomacy skills.
- Willing to work closely with the community.
- Ability to delegate, coach, and increase the responsibility and knowledge of medical staff.
- Flexibility – able to work in a team and respond to emergencies.
Email your CV and Cover letter to libya-recruitment@internationalmedicalcorps.org indicating in the subject the position. Very Important, write the position title in the email subject before submitting.
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