Médecins Sans Frontières (MSF) is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, http://www.msf-me.org
MAIN RESPONSIBILITIES
Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
ACCOUNTABILITIES
• Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
• Follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs.
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for the Head of Mission, Deputy Head of Mission or the Finance and HR Coordinator as well as attend them.
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
• Together with the Finance and HR Coordinator ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures.
• Ensure, together with the Coordination team that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems.
• Keep all documentation and files updated, properly filed and easily accessible for the internal users.
QUALIFICATIONS AND SKILLS REQUIREMENTS
• Secondary education essential. Administration or communication related studies desirable.
• Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.
• Speaking Arabic and English perfectly.
• Essential computer literacy (word, excel and internet).
• Good communication and interpersonal skills.
• Flexible and able to work under stress.
JOB ADVANTAGES:
• Medical health policy
• Regular salary and regular working hours
• Paid leaves policy
WORK LOCATION
Tripoli
WORKING HOURS
48 hours per week – 1 day rest
NOTE:
• Only short listed candidates will be contacted.
The position will be opened until: 31 October 2020
