Finance & HR Officer - Action Against Hunger

Action Against Hunger is a humanitarian association recognized as a public utility and founded in 1979, the organisation operates in 47 countries in the fields of nutrition, health, food security and livelihoods, water, hygiene and sanitation and mental health and care practices.

We are currently looking for:

Job Description

The Finance & HR Officer is responsible for supporting the Capital Admin-FIN Manager at Base Level on all Administrative, Financial and Human Resources Activities.Under the supervision of Admin-FIN Manager. He/She is in charge of  managing the base Cash, Monthly Accountancy Compliance, And in charge of assisting in recruitments and preparing following up on Employee Files.

Finance

Objective 1 : Manage and Follow up on Cash Advances and Books  and assist in carrying out the Monthly Cash Forecast

• Open an advance for any cash advances given, and make sure it is properly justified
• Respect the cash procedures (validation, amount …)
• Prepare payments by check if needed
• Check the vouchers existence, completeness and quality and request missing invoices from advance requesters (authorized signatory)
• Translate accounting documents as needed
• Prepare vouchers (stick invoices on the voucher, fill the designation, and fill the donor’s part and the allocation code…)
• Codify the invoices and enter them in the ledgers (cash book/ bank book) and the accounting software
• File original invoices as per ACF double filing procedures
• Check the consistency between computer and physical cash balances
• Make a weekly cash count with the Base Admin/Field Manager & the last day of the month to close the accountancy
• Send the base accountancy bundle by the 5^th of the month latest
• If needed Assist in Collecting financial information from project managers
• If needed help in preparing the monthly cash forecast and send to the Administration-Finance Manager
• If needed help in preparing the BFU for the Finance Manager

Objective 2 : Assist in ensuring SAGA is kept up to date with the right parameters

• Verify that all the parameters from SAGA are correct communicating with Accountancy Officer and Hr Officer.
• Send SAGA to Finance Manager
• Check the allocation each month

Objective 3 : In charge of ensuring compliance with purchasing procedures

• Comply with purchasing procedures when remitting advances or doing payment of any sort
• Confirm with logistics department that purchasing procedures are properly applied, request additional data and documents if needed
• Inform the logistics department of purchasing procedures and of data required on the invoices
• Sensitize all staff on the quality of accounting and supporting documentation

Objective 4 : Manage the accounting and administrative documents: sorting, filing and archiving

• Prepare the entire administrative document for each contract
• Sort rental contracts (leases, vehicles, etc.) & employee financial information (payslips, etc…)
• If reallocation done, collect the information and give it to Archivist
• Ensure the archiving of all and any accountancy and financial documentation according to procedure
• Ensure original invoices filing as per ACF double filing procedures & Sort accounting documents

HUMAN RESOURCE

Objective 5 : Follow up on the base human resources administration + payroll

• Prepare and update the staff database according to on-going contracts and recruitments
• Follow-up and Prepare employment contracts and amendments
• Prepare and ensure the staff personal individual files are complete and up to date
• Prepare ACF identity cards for new employees
• Monitor HR administration and pay information: Loans salary advances, leave requests, overtime, medical bills / reimbursement and equipment loan to staff
• Prepare the monthly payroll for the staff and submit for review and validation to the Base Support Manager
• Follow-up on employee probation periods, end-of-contract date and submit follow up table to the to the Base Support Manager

Objective 6 : Assist in the administrative aspects of  recruitments

• Prepare and write job offers/Job Vacancies based on Recruitment Request and Job descriptions
• Ensure Job Vacancies are posted, if needed contact local employment organisations / website (employment office, etc.)
• Prepare and organise the recruitment process in co-operation with the Support Manager and the job seeker : schedule appointments, tests, replies, documents to bring
• Make sure recruitment files are complete, sort and archive all tests and recruitment grids
• Greet and inform new employees of administrative issues and human resources rules and policies

Objective 7 : If needed and requested Assist  in the following activities for international staff

• If needed translate official written documents or conversation in Arabic or English relevant to Financial activities
• If needed Follow arrival and departure of expatriates on the base to help arranging proper accommodation
• If needed prepare PD/Cola template, manage GH planning, organize briefing, brief them on the base specificity,
• If needed follow up time-sheet collection, break and leave requests; submit to coordination

JOB REQUIREMENTS

Qualifications Degree

1. Bachelor’s Degree in Administration (Financial and Accountancy Knowledge and HR Administration knowledge) and/or professional Training in the same field

Professional Experience

1. 2 years of experience minimum in an advanced administrative position

General Skills

1. Professionalism
2. Good organizational Skills
3. High Sense of Confidentiality
4. Very Good Computer skills (Word, Outlook, Especially Excel)
5. Very Good knowledge of English

Specialized/Technical Skills

1. Knowledge of Accountancy
2. Basic knowledge of Recruitment Process and HR Administration

Managerial Skills

1. Good Organization Skills
2. Attention to Detail
3. Very Good Reporting skills
4. Analytical and Summarizing skills
5. High sense of Confidentiality
6. Proactive
7. Autonomy  but Good Team Spirit and Teaching Abilities

Language Skills

1. Fluent Arabic (both oral and written)
2. English is an asset (both oral and written)

IT Skills

1. Working knowledge of Office package
2. Very good of MS Office in general (word, Excel, Power Point)
3. Excellent knowledge of Excel

HOW TO APPLY

Interested candidates are invited to submit their CVs to recruitment@ly-actionagainsthunger.org no later than 17th of August 2020; indicating the JOB TITLE in the subject.

Please note that only short-listed candidates will be contacted

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