Logistics Assistant - WHO Country Office Libya

Logistics Assistant – (2003038)

 Grade: G5

Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days): 6 months (subject to availability of funds, satisfactory performance and continuing need for the position)

Closing Date: Aug 10, 2020, 11:59:00 PM

Primary Location: Libya-Tripoli

Organization: EM_LIY WHO Representative’s Office, Libyan Arab Jamahiriya

Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

PN 419211

OBJECTIVES OF THE PROGRAMME

The Objectives of WHO’s emergency programme are to design and implement programmes that prepare the health sector to deal with emergencies and that improve health during and after crises. Within the emergency programme.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

Logistics:

1. Coordinate the supply and distribution/delivery of international shipments, monitor and assess quality, quantity and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.
2. Monitor deliveries by suppliers, clearing agents and organization’s warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs and Government authorities, follow up and ensure that goods are promptly delivered to the right recipients and that appropriate receipts are received;
3. Monitor on-going shipments, pipeline information, insurance claims and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc and recommend solutions / corrective actions.
4. Provide regular and ad hoc reports on the progress and movement of shipments of goods.

Security:

5. Coordinate and supervise the work of the security team, prepare monthly work schedule (including attendance & leaves).
6. Attend to any security problems in the office/premises and report incidents to the supervisor.
7. Implement MOSS related mitigation measures when required.

Office related:

8. Register fixed assets in GSM. Ensure that office assets are bar coded and regular physical count is performed. Update and maintain accurate fixed assets and inventories data and reporting;
9. Ensure that the office premises and furniture are kept in proper condition; arrange repair/maintenance when required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in the field of supply/logistics. Valid driving license (B)
Desirable: University degree in business administration, logistics management or related field is an asset

Experience

Essential: At least 5 years of relevant work experience in the field of supply/logistics and/or security.
Desirable: Previous experience within a UN/international organization.

Skills

– Sound organization skills;

– Stress and time management skills.

– Good knowledge of WHO systems, procedures and practices.

WHO Competencies

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Teamwork
Respecting and promoting individual and cultural differences
Communication

Setting an example

Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at LYD 28,360 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.
• Interested candidates are strongly encouraged to apply on-line.   For assessment of your application, please ensure that your profile on Stellis is updated; all experience records are entered with elaboration on tasks performed at the time.  Kindly note that CV/PHFs inserted via LinkedIn are not accessible. 

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

How to apply:

Career portal (external candidates):  https://careers.who.int/careersection/ex/jobsearch.ftl?lang=en&portal=101430233

The system provides instructions for on-line application procedures.

Interested candidates are kindly requested to observe the closure date and time outlined on the requisition at the time they access it through Stellis.  This deadline; set by the system, reflects your personal device system setting.  Applications received after the closure of the requisition are not accepted.

NB.: For assessment of your application, please ensure that:

1. Your profile is properly completed and updated;
2. All required details regarding your qualifications, education and training are provided; and
3. Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.

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