PROTECTION PROGRAM MANAGER- Benghazi - Premiere Urgence Internationale

 
 
JOB DESCRIPTION
 





Preliminary Job Information





Job Title


PROTECTION PROGRAM MANAGER




Country and Base


BENGHAZI, LIBYA




Reports to


Deputy Field Coordinator- Program (DFCP)




Reports to (technical link)


Protection Coordinator




Creation/Replacement


Creation




Type of Contract


Fixed term : 3 month renewable




Expected Date Of Arrival


ASAP




Announcing Date


26/01/2020




Closing Date


10/02/2020 – 11.59 pm




Application submission information


Interested candidates should submit their applications by EMAIL ONLY with the subject: BGZ PPM + your FULL NAME to lby.bgz.recruitment@premiere-urgence.org with letter of motivation, recent resume, ID and diplomas and any other relevant certificates (work, trainings etc), contact (phone/email)
Applications not respecting these instructions may not be considered.





 




General Information




The organisation





 
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
 
 
The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.
 
PUI Libya mission has started implementing operations in East Libya since 2017 and developed an emergency health response that provides primary health care services to the most vulnerable populations. PUI intervention focuses on health care through the deployment of Mobile Health Teams (MHT) delivering direct services to internal displaced populations and their host communities, migrants, refugees and asylum seekers. PUI Health intervention consists of general practitioners consultations, adequate treatment provision, sexual and reproductive health services, integrated management of Childhood Illness, psychosocial support interventions. Furthermore, PUI is reinforcing sensitization, communication and prevention on health and hygiene related topics within the communities. Since 2019, in addition of the operations conducted from Benghazi office, PUI opened a second office in Al Kufrah region.
In 2020, PUI intends to reinforce the centrality of protection within its response with the goal to contribute to alleviating the suffering of conflict-affected populations in East of Libya. Specifically, it will aim to enhance the protection environment and improve access to essential services of the most vulnerable conflict-affected populations.
 





 
 




Job Description




Overall objective




Under the supervision of the Deputy Field Coordinator for Programs (DFCP), the Protection Program Manager is in charge of developing and ensuring the good implementation of protection activities. The component, under the Protection Coordinator supervision, is part of PUI holistic response to the Benghazi population needs, and conducting protection activities in the area of intervention such as in Detention centers and in urban settings in all north-east mantikas. with the objectives to:
–       Ensure the protection assessment and monitoring system is in line with PUI defined protocols.
–       Identify, monitor and refer (internally and externally) protection cases following PUI and Inter-Agency Protocols.
–       Identify multi-sector emerging needs in the targeted areas and perform rapid assessments , Identify specific S/GBV cases and refer beneficiaries with protection concerns, either internally or to other partners
–       Pilot violence Case management activity focusing on the GBV Case minimum standards, using a survivor –centered approach and ensuring confidentiality.
–       Coordinate with the MEAL department to monitor the data protection protocol and the confidentiality of all collected information.
–       Provide Protection Awareness sessions to the targeted communities (including community leaders and DC managers ) on protection principles
–       Collect, analyze and share key protection information and data to identify trends through the Protection Monitoring activity
–       Work closely with other PUI sectors (Health/MHPSS and BNR ) to provide an integrated protection risk analysis.
–       Work in link with other NGOs to ensure referrals (service mapping of actors)
–       Strengthen PUI knowledge of the community
–       Further improve PUI’s acceptance within the community
–       Strengthen the external coordination with other actors at the field level.
 
This position will be critical to:
–       Ensure a continuous grasp on the population needs
–       Reinforce PUI integrated approach through the set-up of robust internal referral pathways
–       Strengthen PUI reactivity responding to emerging humanitarian needs (New displacements in the area of intervention, violence, indiscriminate detention, legal documentation, registration of asylum seekers etc.)
–       Offer support to protection cases through a clear and complete case management / internal referral pathway
 





Tasks and Responsibilities




–   Project planning and implementation: She/he monitors protection program progress, including the qualitative and quantitative aspects; and enforces policies, standards & codes of conduct with the technical support of PUI protection coordinator
–   Information sharing, assessments and referral system: He/she participates to strengthen and follow up of the internal and external referrals system. He/she ensures an in depth analysis of data collected by the Protection teams, and shares a monthly protection monitoring report. He/she will lead the relevant internal and external referrals pertaining to the needs identified.
–   Team management and capacity building: He/she supervises capacity building support to the project team as appropriate and training activities on the basis of identified needs. He/she suggests modifications in terms of Protection team structuring and responsibilities’ split. He/She ensures protection trainings to PUI identified staff (GBV, Child Protection etc.) with the technical support of PUI protection coordinator.
–   Capitalization, reporting and development: He/she is responsible for the qualitative production of internal and external activities’ reports. He/she supports the DFCP and/or FC and the Protection Coordinator in providing sufficient and detailed information for program reporting for donors and PUI HQ. He/she contributes to ongoing capitalization efforts regarding program methodologies, lessons learnt and challenges. He/she contributes to the adjustment of current intervention or/and development of new interventions on the basis of identified needs.
–   Representation and coordination: Upon request from his/her supervisors, he/she ensures and coordinates the PUI’s sectorial representation in the area which he/she is responsible for among partners, donors, authorities and other stakeholders and participate to the Ad Hoc relevant meetings. She/he ensures an efficient coordination with the other departments of the PUI office.
–   Logistics and Finance: She/he coordinates with PUI Logistic and Admin/Finance teams to mobilize effectively the resources allocated to the program supervised, including forecasting any adjustments needed, taking into consideration determined budget and compliance with logistics and administrative procedures. He/she is responsible for the activity budget lines of his/her project budget and for following-up on the expenditures while providing monthly budget forecast.
–  Safety and Security: He/she contributes to compliance with safety rules within the mission, especially by the program team under his/her management and communicates any security/safety-related information to the base Security Focal Point.
 




Specific Goals and Related Activities





1.                PROJECT PLANNING AND IMPLEMENTATION
Ensure that project action plan is prepared at the start of the project and reviewed periodically based on the feedback from the monitoring of the project. This also includes identification of support requirements from other sectors within the organization;
– Develop the program monitoring tools with the DFCP, the MEAL Department and the Protection Coordinator.
–   Undertake field visits to the project locations as needed to continuously monitor the progress and the quality implementation of the protection project activities
–  Launch the implementation of the activities in a timeframe coherent with donor’s requirements and other sectors activities.
Conduct continuous training of the Protection team.
–  Provide technical advice and training to all other operational departments, ensuring that protection issues and aspects are always included in other operational departments’ activities (protection mainstreaming);
–  Ensure the coherence and the homogeneity of the activities under his/her responsibility (indicators and results follow up) and develop proper assessment mechanisms.
–  Lead regular field reviews and ensuring best practices standards are met;
–  Inform His/her line manager of any relevant issue related to the project implementation






2.                INFORMATION MANAGEMENT, ASSESSMENT AND REFERRAL SYSTEM
In collaboration with the Protection Coordinatort, and other relevant Program Departments, with the support of the DFCP:
–   Develop and strengthen existent tools and strategies to ensure qualitative and timely data collection, communication and analysis.
–   Develop tools pertaining to multi-sector rapid needs assessments responding to identified / emerging needs in the area of intervetion.
–   Formalize external referral pathways through MoUs with relevant partners;
–   Contribute to the design and lead the management of the internal / external referral and follow up database system
–   Ensure that required data protection is respected.
–  Provide support to other PUI teams in communicating with the community and targeting/tracking potential beneficiaries






3.                CAPITALIZATION, REPORTING AND DEVELOPMENT:
–   Ensure internal and external qualitative reporting on all activities under his/her responsibility is done in relevance to PUI internal tools and requirements
–  Update and transmit on a monthly basis the PMT (Project Monitoring Tool) as a tool to follow up the implementation of the project;
–   Write regular reports on all activities as requested by the DFCP;
–  Produce qualitative intermediary and final reports for donors;
– Capitalize lessons learnt and good practices throughout the project;
–  Participate in the writing of comprehensive Activity Forms for all major protection aspects, in direct collaboration with the Protection Coordinator and with his/her supervisors.
–  Participate in the development of comprehensive support documents for activities implementation by the protection teams.
–  Participate in drafting SOPs and propose relevant improvement, under DFCP / Field Co and Technical Coordination’s management.
–   Participate to the operational development of the mission through active participation to the mission annual programming process.
–   Contribute to the design and drafting of new proposals and budgets in collaboration with the DFCP.To set up clear daily implementation plans for the Operational Team and to guide them in following the developed plans.






4.                TEAM MANAGEMENT AND CAPACITY BUILDING
–   Prepare job profiles for members of his/her team, has them endorsed by the Protection Coordinator, the Field Coordinator and the Finance and Administrative Manager, and participate actively in the recruitment process (interviewing, testing, etc.), as well as in any decisions related to the termination of employment contracts of team members;
–  Pro-actively propose HR changes within his/her department to DFCP and Finance and Administrative Manager
–  Familiarize himself/herself with all PUI internal HR regulations, and ensure that they are known and respected by his/her team;
–  Ensure that the defined appraisal system is applied for all members of his/her team
–   Create coordination mechanisms specific to his/her team, and ensure proper supervision;
–  Identify the training needs of the team and addresses them (organizational and technical support, methodology, organization of training sessions…) and interact with the Finance and Administrative Manager in planning/conducting training;
–   Follow the training received by the teams and gather contents for capitalization;






5.                REPRESENTATION AND COORDINATION:
–   In coordination with his/ her line manager, represent PUI in the project area with any relevant stakeholders, local, national and international partners, local community representatives in order to facilitate the implementation of the project’s activities;
–  Participate actively to the sub national Protection Working Group, and other relevant Sub-Groups; participate to the elaboration of common tools and guidelines;
–  Set up a network, coordinate and communicate to the stakeholders acting in the same areas; ensure effective coordination and collaboration with key stakeholders and partners – NGOs, civil society organizations (CBOs), community groups
– Work in close coordination with relevant staff in other PUI departments, including Health , BNR and MEAL to ensure the strong integration of other sectors and to promote the development of new concepts/approaches/collaborations for future programming;
–   In the event of visits from Donors, participate actively in the preparation and the smooth organization of the visit.






6.                LOGISTICS AND FINANCE
–  Ensure budgeted action plans are prepared at the beginning of the project and that they clearly reflect the activity plan of the project;
–   Be responsible for the budget lines under his/ her management, and provide forecasts on these budget lines on a monthly basis contributing to the monthly budget follow-up process;
–   Comply with all logistics rules, procedures and processes, ensuring the timely supply of all logistics needs for the successful implementation of his/ her activities;
–   Be responsible for the eligibility and good utilization of funds allocated to the activities under his/ her management;
–   Analyze and propose solutions of budgetary reallocation if needed, after receiving a monthly updated financial follow-up (FFU) from the Finance Department;
–   Fill the cash forecast according to his/her budget areas as per PUI internal procedures






7.                SAFETY AND SECURITY:
–   Ensure that the safety and security rules are known and respected by his/her team;
–  Contribute to data collection on safety and security issues in his/her field of operations and disseminate them to the Field Coordinator and DHOM, regularly or on an ad-hoc basis if urgent.
–   Ensure that projects and methodologies do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Field Coordinator without delay, in case of impending danger to teams or beneficiaries.






 
Team Management
Number of people to manage and their positions:
–  Direct management: 2 Protection Field Officers (male & female) and 1 protection data analysis officer (national staff)
 
In General, the Collaborator has to remain flexible and to perform any other duties as required for the good care of patients
NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Collaborator and PUI





 




Required Profile







ESSENTIAL


DESIRABLE





Education / Training
 



–  Relevant master degree from an accredited academic institution preferably in Psychology, Education science, Social Work
–  Project management
–  IHL and Refugee law
–  Needs assessment, PSEA, (S)GBV, CP case management
 



–  GBV
-MHPSS/ PSS
– Child protection
 






Professional experience
–   Humanitarian
 
 
 
–   Technical



 
–  Min.1 year as a manager of humanitarian projects in the protection sector
 
 
 
–  Strong experience in protection activities and/or Protection/ GBV case management
–  Knowledge of integrated / multi-sector approach
– Previous experience with database systems
 
 



 
–  Experience in liaising with governmental authorities, other national/international institutions;
 
 
 
 
 
 






Knowledge and skills
 
 



-Demonstrating good knowledge of UN and NGO mandates and programs in the humanitarian responses, post conflict construction and development/resilience
-Excellent planning and organizational skills
-Excellent writing skills
-Very good Knowledge of project management
 



-Knowledge of MEAL process
 






Languages
–   English
–  Arabic



 
X
X



 
 
 






Software
–  Pack Office
–   Google Earth
–   QGIS



 
X
X
 



 
 
 
X





 
 




Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)




 
– Ability to provide/structure instructions clearly and concisely both orally and in writing
– A high sense of discretion and integrity when dealing with sensitive protection information
– High degree of responsibility, initiative, alertness, emotional stability, the ability to prioritize a heavy workload and to delegate accordingly
– Professional attitude and the ability to build successful working relationships with contacts outside of the projects. Demonstrate an integrated approach and attitude through normal work activities and a thorough understanding of community-based protection issues in the country of operation
– Self-motivated, flexible and adaptable to the needs of the team and organization
– Strong commitment to support/develop capacity of national staff and developing second layer of leadership
-Team player: proven management ability and inter-personal skills
– Excellent communication skills
– Problem solving and leadership skills
– Ability to work independently while taking initiatives and showing a sense of responsibility
– Sense of diplomacy
– Analytical skills
– Organization, rigor and ability to meet deadlines
– Ability to live in a large community
-Ability to work in volatile and secluded contexts

لتقدم للوظيفة أنتهت صلاحية الاعلان