Grants Management Coordinator - The Danish Refugee Council (DRC)

Overall responsible for grants management within the country team. This includes facilitating and supporting the development of high quality funding proposals, in compliance with donor and internal DRC rules and regulations, responsible for donor reporting, information management and grants management capacity-building efforts. The post holder is also responsible for providing regular support and guidance to project cycle management and program strategy; advising and supporting field teams to ensure the successful implementation of all activities. Your main duties and responsibilities will be:
 
Grant Management

 Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines and support implementing teams to ensure full compliance
Oversee and refine grants and contract management systems and processes. This includes updating, streamlining, and disseminating grants management tools and resources
Ensure quality information management through regular maintenance of grant files, updating internal DRC documentation and other grant unit tools
Conduct regular donor mapping exercises and support the Head of Programmes in identifying new funding opportunities in line with the country programme’s strategy
Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
Organize and facilitate grant opening, review, and closing meetings; ensuring key actions agreed are documented, shared and followed up
As and when required, act as the focal point to donor queries (as delegated by HOP)
As and when requested, support external donor audits and donor monitoring visits
Responsible for day to day supervision of the national Grants Officer

 
Proposal  & Reporting

Support the HOP to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes. This means compiling and reviewing all documents before sending to HOP as well as HQ/Region for sign off
Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions
Lead application process and ensure compliance regarding no or cost extensions, amendments, top-ups, reallocations etc
As and when requested, attend donor meetings, upon request by the Head of Programme

 
Programme learning, knowledge management and strategy

Document, analyse, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
Support induction processes to new staff and provide regular refreasher trainings and updates on donor rules and regulations
Contribute to PCM trainings and usage of PCM tools in collaboration with MEAL Manager
Responsible for maintaining and updating DRC’s online Grants Management System (GMS) platforms and establish and manage country trackers
Ensure learning from donor grants is captured, consolidated and disseminated, contributing to knowledge building and sharing within Libya and globally to influence policies and programme planning (where necessary). This includes ensure that regular grants closure meetings are taking place
Responsible for drafting donor strategy in conjunction with Technical Advisors and HoP
Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programm

 
About you
To be successful in this role we expect you to have 3-5 years of relevant experience in grant management/coordination, programme development, fundraising in humanitarian settings with INGOs. Moreover, we also expect the following:
Required

Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, IOM, DFID, EUTF, ECHO, DANIDA, etc
Knowledge of donor rules and regulations.
Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
Excellent communication, coordination, influencing and interpersonal skills
Demonstrate ability in thinking creatively and practically to improve the quality of projects
Demonstrate ability in analytical and critical thinking with the ability to work operationally without losing sight of the strategic goal
Strong project management and planning skills: with good skills in managing related data analysis
Conversant in proposal writing with effective communication skills including fluency (speaking and writing) in English and in excel
Ability to lead and work within a multi-cultural/diverse team;
Commitment to Humanitarian principles and DRC values
Post Graduate Degree in Social Sciences, International Development
Full professional proficiency in English

 
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with DRC’s vision and values.
 
We offer
Contract length: 12 months.
Band: G, non-management.
Designation of Duty Station: Tripoli, Libya.
Start date: 01/02/2020.
 
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 20/12/2019.
Please click on the link below to apply:
https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=157784&uiculture=eng&MediaId=5

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