Purchaser - Premiere Urgence Internationale

JOB DESCRIPTION
 




Preliminary Job Information




Job Title


PURCHASER




Country and Base


BENGHAZI, LIBYA




Reports to


Logistics Supply Officer (LS)




Reports to (technical link)


Logistics Manager




Creation/Replacement


Creation




Type of Contract


Fixed term : 4 months renewable (with 1 month probation period)




Expected Date Of Arrival


01/12/2019




Announcing Date


21/11/2019




Closing Date


27/11/2019 – 11.59 pm




Application submission information


Interested candidates should submit their applications by EMAIL ONLY with the subject: BGZ PUR + your FULL NAME to lby.bgz.recruitment@premiere-urgence.org with letter of motivation, resume, diplomas and any relevant certificates (work, training, authorisation from Libyan ministries to work for another employer..), contact (phone/email)




 
 




General Information




The organisation





 
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
 
 
The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.
 
PUI has been implementing three Mobile Health Teams providing primary health care and psychosocial support for the vulnerable population with limited access to basic health-care and intervened for the technical rehabilitation of five health-care clinics in Benghazi city. Moreover, PUI teams intervene in five Migrants’ Detention Centers across Cyrenaica, by coordinating WASH rehabilitations and health activities for the vulnerable population of detainees.
 
Since 2019, PUI established an operational presence in the southern mantika of Al-Kufra (south-east Libya) in order to identify the specific needs of this isolated area and develop an adapted humanitarian response. Thus, PUI will soon start implementing comprehensive health related activities to ensure a continuous access to essential care. PUI’s Al Kufrah’s action will combine three levels of intervention: (1) Direct service delivery of primary health care by one MHT through an outreach approach targeting the vulnerable population, (2) At community level, PUI will deploy a network of community health workers that will facilitate and optimize the work of the MHT through sensitisation, screening and referral activities; and (3) At health facility level via technical medical support.





 
 
 
 
 
 
 




Job Description




Overall objective




 
Under the supervision of the Logistics Supply Officer, the Purchaser contributes to all logistic activities linked to supply at base level in compliance with PUI procedures and donors’ guidelines.
 





Tasks and Responsibilities




   Supply of all items required by the authorized staff of the base, in compliance with PUI procurement and storage procedures;
Proper collection and filling of all procurement documents related to the purchases made;
Ensure a good documentation follow-up and archiving;





Specific Goals and Related Activities





1.       Procurement
Responsible to go to the market to conduct market assessments and inquire about prices / availability of all items to be procured;
Provides feedbacks and guidance to the Logistics Supply Officer regarding existing suppliers and prices, for him to take informed decisions;
Ensure that relationships with suppliers are monitored. Reports to the Logistics Manager in case of suppliers’ dissatisfactions.
Guarantees the respect of the provisions detailed in the Memo on the “Invoice Essential Elements” as sent out by the Coordination;
Ensures to gather all the documentation related to purchases, in accordance to PUI procedures and guidelines (i.e. Invoice Checklist, Purchase File Checklist).
Collaborates with the Admin Department regarding the facilitation of due payments to suppliers;
Responsible to verify, update and hand-over all purchase files to the Supply Officer in a timely and organized manner.
 






2.       VENDORS’ PRE-QUALIFICATION & DUE DILIGENCE
As He/She is representing PUI when engaging with external vendors and businesses, He/She is in charge of explaining the humanitarian mandate of the organization, and to assist business partners to uphold to internationally recognized quality standards in terms of market transparency, administrative conformity, traceability of funds, anti-corruption and the respect of ethical clauses;
Under the supervision of the Supply Officer, He/She is responsible to liaise and negotiate with vendors regarding the preparation of quotations, the payment conditions and delivery terms of all needed goods and services;






3.       Documentation, and Reporting
Assists the Supply Officer with the capitalization on the supply work done, through the drafting of standard catalogs and pricelists for all the procured items;
Responsible to collect all vendors’ contact details, in order to populate the Suppliers’ Database with updated information which are strategic for a good Supply Management.





 
In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission.
NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Employee and PUI
 




Required Profile







ESSENTIAL


DESIRABLE




TRAINING


–   Logistics training


 
–   PUI procedures knowledge
 






PROFESSIONAL EXPERIENCE
Technical
International
 



 
X
 
 



 
 
X
 





KNOWLEDGE AND SKILLS


–   Humanitarian Procurement management


–   Knowledge of procurement procedure of institutional donors (UE, OFDA, ECHO, UN agencies …)
 





LANGUAGES


English (Good spoken and written)
Arabic








SOFTWARE


Microsoft Office







 
 




Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)




 
Result-oriented,able to work independently while taking initiatives and showing a sense of responsibility
Good brainstorming, analytical (discernment, pragmatism) and trouble-shooting skills
Adaptability, practical sense & ressourceful.
Committed, Proactive, Flexible to the needs of the team and organization
Organization, Management of priorities, rigor and respect of due dates.
Great ability to listen and to negotiate.
Sense of diplomacy and openness of spirit
Ability to remain calm and level-headed, manage affairs professionally and with maturity
General ability to resist stress and in unstable circumstances particularly (travels between bases)
 

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