المشاهدات 489

وظيفة شاغرة

Logistic Assistant - intersos



Main Purpose
The Logistics Assistant is responsible for procurement process of relevant base, such as preparing contracts, gathering quotations, and suppliers pre-qualifying. He/she is also responsible of asset management, stock inventory, and with main focus on fleet management as well as base and guest house maintenance. Moreover he/she assists in preparing monthly reports related to communication, fleet, assets, and procurement.
Reporting to:
Hierarchical: Head of Base (if present)/PM
Functional: Logistics & Procurement Officer
Duty station: Sebha
Tasks

Responsible for procurement procedures (contracts, quotations, appraisals of quality and price) for goods and services as per INTERSOS and donor requirements.
Negotiate and follow up and maintain good relationships with suppliers.
Run market assessments and update suppliers list per base in coordination with Logistics Coordinator and Admin/Finance department.
Handle vehicle service requests and ensures that the fleet is checked and maintained regularly.
Monitor fuel consumption limits and use of vehicle log-book, maintenance log, oil log and other fleet formats and templates. Calculate the personal usage of fuel consumption.
Follow up on speeding tickets and scratches/accidents to collect the necessary payments in coordination with Admin and Finance.
Ensure that vehicles are insured accordingly and report any incident on a monthly basis.
Ensure proper documentation of the vehicle lease, insurance, ID, mechanical inspection, etc.
Handle vehicles driving permissions (updated) for related staff and ensure that all drivers have on their possession relevant driving documentation such as clean driving licenses.
Conduct a monthly physical inventory on all IT related assets in the base and centers.
Conduct a quarterly physical inventory on assets and furniture in the base and centers.
Responsible for proper maintenance and track of assets and office equipments such as AC, Laptops, Printers, etc.
Routinely liaise with administration department, and logistic coordinator.
Monitor on weekly bases the requirements for the guest house and maintenance needed and follow up with expats on it.
Conduct induction for new staff on Car’s SOPs, and INTERSOS assets usage.
Prepare and send the monthly Logistics report to management.
Act as the logistics focal point in each base and relevant centers.
Perform any other related task requested by management.

Required Qualifications and Experience
Education

Completed university degree with at least 1 year of relevant experience in finance, accounting, administration, logistics or similar;
High school degree with at least 4 years of relevant work experience;

Professional Competencies:

Good knowledge of procurement processes.
Knowledge in car and office equipment maintenance.
Proficiency in MS office (word, excel..)
Driving licence issued since more than 1 year.

Behavioral competencies:

High level of integrity and understanding of procurement ethics.
High level of planning & organisational skills & able to meet deadlines.
Analytical thinking & decision making.
Very good communication and interpersonal skills.
Good negotiation skills.
Initiative
Flexibility and adaptability.

Languages:

Fluent in Arabic & English.

 

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