HR-ADMIN-FINANCE Assistant - intersos libya

Main Purpose
Is responsible for the implementation of Human Resources policies and procedures, and the correct administrative management of all staffs working in the project according to HR Manager’s indications and INTERSOS procedures, in order to ensure legal compliance to local laws
Reporting to:
Hierarchical: Head of Base (if present)/PM
Functional: HR Manager
Coordinates with: Country Finance Coordinator
Duty station: Sebha
Tasks HR

Guide and support managers and staffs on HR policies and procedures and monitor the implementation of the rules in line with the Internal Regulation and Labor Law
Under supervision of the HR Manager executes administrative, legal related tasks and payroll procedures ensuring that all data related to monthly salary calculation of national employees of the project are correctly collected (days off, unpaid leaves, sick leaves, overtime, etc.)
Ensure that all staffs in the project (National, international, visits, etc.) are properly briefed and/or inducted.
Support the bases with performance management, capacity building, disciplinary measures and other HR matters
Conduct interviews and select applicants who meet the specified criteria for the position as per the recruitment process and in close coordination with the line managers
Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, preparing all mandatory tax declarations in order to ensure legal compliance
Assist the managers to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. Archive the personnel documentation and keep it in order
Update local Social security Tax office employee files in order to meet legal requirements and duties
Follow up on the implementation of the staff’s performance appraisal system
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending INTERSOS ’s interests and based on Internal Regulation
Collaborate with Logistics department for movements and/or accommodation of staffs in the project

Tasks Admin

Provide administrative and logistical support to the office and staff as may be required.

Tasks Finance

Oversee and guide all expenditures in the field, to ensure that they are carried out properly and in compliance with regulations and procedures.
Enter payments, receipts and other forms of payment in the accounting system. Ensure all supporting documentation and signatures are obtained before finalizing.
Prepare monthly accounting returns package to be sent to Hr-Admin and Finance Manager.
Maintains appropriate financial filing system. Maintain files of all financial instructions/guidelines issued as reference for completion of work assignments.
Ensure administrative and financial compliance of all transactions.
Ensure that the system for tracking grants and implementation progress is in place.
Review disbursement requests to ensure that all reporting and compliance requirements and/or pending queries have been satisfied before funds are disbursed
Perform such other duties as may be assigned.

Required Qualifications and Experience
Education

Completed university degree from an accredited academic institution in Accounting, Finance or Business Administration preferably with a professional certification as chartered accountant or certified public accountant with at least four years of relevant experience in finance, accounting and budgeting;
High school degree with at least six years of relevant work experience;

Behavioral competencies:

High level of integrity and understanding of procurement ethics.
High level of planning & organisational skills & able to meet deadlines.
Analytical thinking & decision making.
Very good communication and interpersonal skills.
Good negotiation skills.

Initiative
Flexibility and adaptability.

Languages:

Fluent in Arabic & English.

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