Program assistant - مؤسسة كفاءة للتنمية

Post Definition: Program assistant

Organization: Kafaa Development Foundation

Location: Tripoli- Libya

Start Date:  as soon as possible

Working Hours: 08:00 am to 04:00 pm , Sunday to Thursday

Summary of key functions/accountabilities:

1-Support to programme development, planning and execution – Support to monitoring and reporting of programme results -Support in resource mobilization

2-Support in knowledge management and capacity building

1. Support to programme development, planning and execution

*Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.

* Prepares and maintains records pertaining to programme planning and development for his/her respective section.

* Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.

*Follows up both internally with the supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.

2.Support to monitoring and reporting of programme results

* Provides support on budget revision/preparation, implementation status, determination position of funding utilization, and financial closures.

* Monitors budgets and financial expenditures of section, ensuring compliance with FOUNDATION rules and regulations, keeping supervisor informed and advised on actions for decision and follow up.

* Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

3.Support in resource mobilization

*Compiles and organizes information and data pertaining to donors (both current and potential).

* Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

* Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

*Supports the processing of contracts for consultants and external partners pertaining to the section.

4. Support in knowledge management and capacity building

* Gathers and shares information as needed in support of improving the processes and daily operations of the section.

* Supports capacity development activities related to performance monitoring, programme development, and related internal FOUNDATION systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

IV. Impact of Results

The efficiency and effectiveness of support provided by the programme assistant to the development, implementation and monitoring of programmes/projects facilitates the delivery of concrete and sustainable results for the respective section, which in turn enhances the offices and FOUNDATION’s capacity in helping the most vulnerable women and children.

V. Competencies and level of proficiency required (based on FOUNDATION Professional Competency Profiles)

Core Values

* Commitment * Diversity and inclusion *Integrity

Core competencies

*Communication (I) * Working with people (II) * Drive for results (I)

Functional Competencies:

*Analyzing (I) * Learning & Researching (I) * Planning and organizing (I) * Following Instructions and Procedures (I)

VI. Recruitment Qualifications

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.

Language Requirements:

Fluency in English and Arabic is required.

Who is  interested with required background and experience, kindly send their CVs and cover letter to info@kafaa.ly 

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