Aviation Assistant - CTG Global

Vacancy






Position title


Aviation Assistant




Place of performance


Benghazi, Libya




Apply by


20/07/2019




Start date


01/08/2019




Duration


up to 6 months (@21.75days/month)




Qualification


Completion of Secondary School education Secondary School Education.




Sector experience


Minimum of 5 years of demonstrable relevant Administration experience.




Geographical experience


Minimum of 5 year of experience in Africa (essential).




Language


Fluency in Arabic (essential) , English (essential) and French (essential).








Job description






CTG Overview


CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.




Overview of position







The Aviation Assistant under the supervision and guidance of the Air Transport Officer (ATO) and under the overall supervision of the WFP AFO Chief Air Transport Officer (CATO) is responsible for performing effective and efficient movement control tasks.










Role objectives








Accountabilities:
Within delegated authority, the Aviation Assistant will be responsible for the following duties:

Obtaining of flight clearances for national and international flights;
Obtaining and distribution of required slot times;
Receiving, processing, recording and disseminating of departure and arrival times of flights;
Record, process, compile and prepare daily reports on aircraft status, passenger and cargo loads and fuel receipts;
Check daily airfield and weather status at airfields and advise accordingly;
Handling Documents and Load Control
Convey and deliver documents between the aircraft and appropriate terminal authorities;
Prepare, sign, distribute and clear as appropriate, documents such as loading instructions, load sheets, balance charts, manifests, etc., in accordance with local and international regulations or as reasonably required by the aircraft; and
Compile and dispatch statistics, returns and reports in accordance with procedures, rules and regulations.

Passenger and Baggage handling.

Check-in passengers in accordance with requirements and instructions issued by WFP-AFO and the chartered carrier’s;
Inform passengers about time of arrival and/or departure of chartered carrier’s aircraft and transportation connections;
Guide passengers from the chartered carrier’s aircraft through controls to connecting transportation and vice versa;
Handle baggage in the baggage sorting area, deliver baggage in accordance with the local procedures;
If applicable, storage of baggage in the customs bonded store if required (any storage fees to be paid cash by the passengers);
Assist passengers requiring special attention;
Weight and tag checked and unchecked baggage;
Effect the conveyance of checked baggage from the baggage check-in position to the aircraft and vice-versa;
Deal with loss, found and damaged property and report such irregularities;
Notify the AMO/ATO/CATO of complaints/claims made by passengers; and
Head check of passengers upon embarkation (count to be compared with messenger manifest and general declaration).

Cargo Handling

Present to Customs for physical examination and processing clearances for the release of inbound, transfer and outbound cargo as required and/or clear cargo through Customs in accordance with the chartered carrier’s and WFP-AFO instructions and in concurrence with local regulations;
Deal with lost, found and damaged cargo and report such irregularities;
Notify the AMO/ATO/CATO of any complaint/claim made by Consignors;
Sort and store inbound, transfer and outbound cargo prior to dispatch in accordance with the nature of goods and the routing of the cargo;
Provide and/or arrange for essential equipment and storage facilities for special perishable cargo and other special items;
Provide accommodation and services for acceptance of cargo and ensure adequate control so that shipments and documents, when delivered for transportation by Consignors either directly or through an agent of WFP are made “ready for carriage”. Any irregularity to be reported;
Tally and assemble for dispatch by weight and volume, cargo up to capacity available on all aircraft;
Split air waybill sets, and forward applicable copies of aforementioned documents as required. Where applicable return a copy of the waybill to the ATO/CATO endorsed with conveyance details;
Prepare transfer manifest(s) for cargo to be transported by other aircraft;
Check incoming cargo against document(s);
Notify consignee/agent of arrival in accordance with applicable instructions.
Handle Dangerous Goods and provide all necessary associated documentation (Shipper’s declaration, etc.) to the aircrew.

Loading/Unloading of Aircraft

Provide/arrange for, position and remove adequate passenger handling equipment for embarking/disembarking passengers where needed;
Provide/arrange for and operate suitable loading/unloading equipment;
Provide/arrange for and operate suitable equipment for transportation of loads between points in terminal areas as required;
Unload, assemble/deliver/receive loads;
Load, stow and secure loads in accordance with chartered carrier’s and WFP-UNHAS instructions and procedures;
Weigh pallets/containers/load units;
Re-distribute loads in cargo holds according to the aircraft’s Load Masters instructions;
Secure and lock cargo hold doors and hatches when loading/unloading is complete;
Provide passenger and/or crew transport between aircraft and airport terminal as required by WFP-UNHAS or local authorities; and
Arrange for safeguarding of all loads with special attention to valuables and vulnerable cargo during loading, unloading and during transport between aircraft and the terminal.

Aircraft Handling (if applicable)

Attendance. Standby before arrival and after departure and general supervision of ramp handling activities.
Marshalling.  In conjunction with the Operator’s Flight Operations Officer, provide/arrange for marshalling equipment and/or arrange for the marshalling of the aircraft at arrival/departure.
Ground/Aircraft Communications.  Where required provide/arrange for communications facilities to establish and maintain communication between handling parties and the aircraft command element.
Ground Power Units.  Where required, provide/arrange for, position/remove and operate suitable ground power unit for supply of necessary electrical power during a specified time limit;
Starting.  Where applicable, provide/arrange for positioning/removal and operate appropriate unit(s) for normal engine starting at departure.

Safety and Security Management

Report immediately to the AMO/ATO/CATO and the aircraft commander, all damage noticed at or inside the aircraft irrespective of cause or time of occurrence;
Monitor aircraft operations and performance, identify and report any likely hazard(s) and operational risk(s) which could affect the continued safe operations of aircraft;

Refueling of Aircraft

Provide and/or arrange for the provision of fuel for aircraft and ensure that aircraft are refueled in time to satisfy scheduled departures and designated take-off times and verify the amount of fuel delivered into the aircraft.

Transportation Resource Management

Exercise adequate control over the utilization of assigned transportation resources;
Plan and execute utilization of assigned transportation resources in accordance with WFP-AFO procedures, rules and regulations and as directed by the ATO/CATO;
Provide in a timely manner to all transportation coordinating agencies, information on local weather conditions, traffic restrictions, hazards, incidents/accidents and transportation mode departure/arrival times and loads;
Immediately report all breaches of internationally accepted and practiced safety regulations and procedures in respect to transportation modal operations to the appropriate authority and the AMO/ATO/CATO;
Assist in the official investigation of incidents/accidents, losses and discrepancies;
Any other task required in the context of WFP / AFO flight operations in the region as instructed by the CATO/ATO;











Project reporting







Reporting to the project manager.









Key competencies


Education:
– Secondary School Education
– Work Experience
– Five years of progressively responsible administration experience including at least three years in operations, resources, accounting or other related field
Languages:
Working knowledge of English, Arabic and French




Team management







This role doesn’t require management field.









Further information









Please click on the link below to apply:
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o00000LCWeT

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