Project Assistant (MRRM)
Place of performance
up to 3 months (@30days/month)
Master’s degree in International Relations, Communications, Media, Journalism or Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience and/or Bachelor’s degree in in International Relations, Communications, Media, Journalism or Business Administration, Management or a related field with four years of relevant experience.
Minimum of 4 years of demonstrable relevant Civil Society & NGO’s experience.
Minimum of 2 year of experience in Africa (essential).
Fluency in English and Arabic are essential.
CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.
Overview of position
Under the overall supervision of the Programme Coordinator and direct supervision of the Project Officer, the successful candidate will be responsible for providing overall support and manage the information of all the activities conducted under the Migrants Resource and Response Mechanism (MRRM) within the IOM Libya Emergency Response portfolio.
He/she will be based in Tripoli and will assist with the coordination of the MRRM activities on selected locations in Libya.
Support the implementation of the MRRM programme in a timely manner, collaborating constructively with the Project Manager in carrying out its administrative and technical aspects, including but not limited to updating financial, narrative records and photographic files in line with IOM’s policies and procedures, as well as donor requirements;
Support field teams with the administrative and financial requirements related to all the aspects of the MRRM project including preparation of
invitation letters, processing payments, keeping track of and preparing monthly attendance records for the field teams.
Assist field teams to coordinate and keep records of the referral of migrants in need to relevant IOM units and/or partner organizations for the provision of direct assistance, including, but not limited to NFIs distribution, shelter, health, mental health, protection, Voluntary Humanitarian Return, awareness raising etc.;
Assist Project Manager to ensure adequate information management on project related activities including project awareness raising and visibility; regular project updates (including donor reports as required), summaries, press releases and other relevant materials, in coordination with the IOM Libya’s Program Development and Support Unit (PDSU);
In coordination with the Project Manager, work closely with the Communication Officer responsible for the design and implementation of the info campaigns within the MRRM project to develop contextualized information/outreach materials for dissemination through the social media as well as directly to migrants and local communities;
Support Project Manager on the regular monitoring and evaluation of project activities. Ensure proper utilization of standard operating procedures, manuals, guidance notes, and in cooperation with PDSU, M&E tools and methodologies in the implementation of project activities. Identify and implement improvements in project delivery and coordination;
Support the Project Manager with organizational aspects of training/capacity building of the MRRM field teams in accordance with IOM’s procedures and regulations.
Support the project Manager in the Liaison and strengthening relationships with government, NGO, and other stakeholders by, for example, participating in external meetings, working groups, and the cluster response.
Assist in informal translation of project related documents (English and Arabic) and interpretation in and out the office.
Ensure gender mainstreaming throughout activities, addressing protection, social, environmental and other relevant cross-cutting concerns
Undertake duty travels, in line with prevailing security restrictions, relating to project assessments, liaison with counterparts, and project implementation, as required.
Perform such other duties as may be assigned.
This role works under general supervision of the Team Leader (TL) & overall management of the MRRM Project Officer (PO).
• International experience in developing and implementing communications strategies, action plans and performance monitoring frameworks, preferably in the field of migration;
• Strong understanding of digital technology and emerging communications channels including social media platforms, interactive voice response (IVR) and messaging apps. Good level of computer literacy, including database applications;
• Experience in training or capacity enhancement activities;
• Experience in the field of migration, including operational and field experience, is an advantage.
This role does not have team management responsibility.
To be advised.
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