Operations Assistant-(Registration and Identification)G4 - IOM Libya Mission

 
Open to Internal and External Candidates
(Position Title : Operations Assistant – (Registration and Identification) (3 vacancies
Duty Station : Tripoli, Libya
Classification : G4
Type of Appointment : 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : July 8, 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the general supervision of the Operations Officer – Movement (programme Manager- VHR) and the direct supervision of the Returns Operations Officer, the Operations Assistant 1- Team Leader (Registration and Identification) is responsible for undertaking Migrant Assistance activities in the field with the following duties and responsibilities:
Visit https://Libyacv.com for more vacancies.
Core Functions / Responsibilities:
• 1.Assist the team leader in planning outreach visit to detention centers as well as main urban locations to identify migrants interested in IOM Voluntary Humanitarian Return (VHR) assistance;
• 2. Arrange all administrative needs of the team in coordination with the VHR admin such as preparation of Letter of invitation (LOIs), meeting needs etc and follow up on staff reimbursements after travel with the VHR admin
• 3. Assist in management and data entry of the teams and keep proper records both online and in files in the office
• 4. Coordinate with Interview and commercial/ charter teams to expedite the VHR process for the migrants after the issuance of travel documents
• 5. Assist in issuance of IOM reference numbers on all travel documents received
• 6. Assist in record keeping and safe storage of travel documents received from embassies; 7. Ensure all travel documents of all no-show cases are returned to the respective embassies for considerations on the next flight.
• 8. Ensure that daily and work plans activities are planned together with movement table report, weekly report as well as all files related to operational activities are kept up to date;
• 9. In close coordination with Returns Operations Officer, participate in discussions on procedures and practices to improve the efficiency of the VHR process delivery
• 10. In coordination with the Field support team leader, continuously advocate for scale up of the VHR assistance to migrants out of Libya;
• 11. Provide basic guidance and training to new/junior staff.
• 12. Perform such other duties as may be assigned
Required Qualifications and Experience
Education
• Bachelor degree in Public & Business administration or other related field with two years of relevant professional experience or
• High School degree with four years of relevant professional experience.
Experience
• Prior Movement Operations or transportation experience is a strong advantage;
• Strong computer skills – Word, Excel and Internet and past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a strong advantage.
Languages
• Fluent English.
• Working knowledge of French is an advantage.
Required Competencies
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their updated CV with a cover letter to hrdlibya@iom.int, by 8 July 2019 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
Only shortlisted candidates will be contacted.
Posting period:
From 25.06.2019 to 08.07.2019

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