المشاهدات 392

وظيفة شاغرة

منظمة اكتيد الدولية (نائب مدير المنطقة) طرابلس


ACTED Libya
Since 2011, ACTED has been providing humanitarian aid and has supported civils society and local governance building throughout Libya, from its offices in Tripoli and Benghazi, as well as Tunis. The NGO responds to the humanitarian challenges faced by the country and supports displaced people, who are particularly vulnerable in the current context. . Under its Civil Initiatives Libya banner, ACTED is also offering capacity building, grants, and networking opportunities to civil society and local governance actors. Community resilience is further enhanced with the capacity building of social enterprises.

You will be in charge of
1. Positioning and Fund Raising Context analysis: Ensure ACTED has an up-to-date understanding of the country’s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)
Strategy development and roll out: Support in developing and reviewing programme strategies and identifying strategic opportunities for expanding ACTED’s work in the country, and in particular
Identify new opportunities and new sectors of intervention;
Consolidate and stabilizate programming;
Review the geographic and thematic footprint;
Ensure activities are relevant and meeting country/beneficiary needs;
Identify ACTED added-value;
Ensure humanitarian principals are adhered to;
Identify new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with based on complementarity and added value;
Formalize a country strategy in alignment with global/regional strategy.

Networking, positioning and general representation:

Establish, maintain and improve active relationships with donors
Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
Establish, maintain, and improve active and regular working relationships with host government authorities and where necessary non-state actors
Ensure ACTED is represented in key clusters, working groups, HCT and (I)NGO coordination bodies
2.Donor relationship and Proposal development

Trigger the necessary assessment(s) to ensure proposals are relevant
Oversee project proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy and validate proposals before submission to HQ Grant Management Unit
Oversee budget design
Advise Project Development Department on specific donor approach/regulations;
Advocacy: (Co-)produce issue papers, advocacy notes, press releases on relevant humanitarian and development issues
Communications: Oversee and ensure timely emission of external communication tools/pieces on pertinent programming, approaches, critical issues etc.
Promotion of ACTED sisters organisations : Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus, integrate them into the country strategy and make linkages with relevant focal points (HQ/regional/national as relevant)

3.Management and Internal Coordination

Staff ManagementEnsure that Head of Departments understand and are able to perform their roles and responsibilities related to country operations and links with HQ/CD

Promote team building, productivity and staff welfare
Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management and links with HQ/CD
Management of interpersonal conflicts (internal and external)Internal Coordination

Facilitate interdepartmental communication and information sharing for a positive working environment

Ensure implementation of ACTED coordination mechanisms (WAM, MCM, MMR, MAR, FLATS meeting, etc.)Conflict/Crisis Management

Ensure linkages between HQ crisis support (psychologist, HR) and staff in the field

Establishment and training of country crisis team

Support the effective roll out of crisis related policies and processes

4.Project Implementation Follow-up

Project Implementation TrackingEnsure timely organization of project kick-off and close-out meetings

Provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points
Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reportsGrant Management: Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements
Project Quality Control:Ensure the development and application of a practical field based M&E system/plan for each project

Conduct field visits to project sites for monitoring, quality control and program staff mentoring and coaching
Oversee internal and external program/project evaluations as necessary and ensure the execution of baseline, periodic, and final evaluations as necessary
Ensure beneficiary feedback mechanisms are in place
Support learning by the country program from relevant best practice internally and externally both nationally and globally and make learning available for other programsPartner Management

Ensure that every partnership is formed based on an assessment of complementarity and added value and is designed and managed so that the partnership furthers achievement of ACTED’s country, regional and global strategy

Analyze potential partners using documented selection methods and ensure that all partners comply with ACTED and donor requirements and regulations

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FLATS Management**

Finance ManagementAnticipate financial risks and gaps in funding

Mitigate risks/consequences of cash shortages
Control project budgets to avoid under/over spending
Ensure accurate and timely financial reporting,
Ensure accurate budget forecasting and efficient cash flow management
Open where possible discussion on payment conditions with donors to ensure cash pooling at HQ
Ensure HQ cash advances are minimized and donor debt is closely followed up
Ensure timely and accurate finance TITANIC reportingLogistics & IT Management

Ensure timely procurement and adherence to rules of origin and nationality

Ensure quality supply management

Ensure proper asset management, and define and enforce asset investment policy,

Ensure proper stock management

Ensure proper IT systems, data back-up and protection from malware

Ensure sufficient and reliable means of communication
Ensure timely and accurate logistics TITANIC/IT reportingsAdministration and HR Management

Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon HQ identification

Proactively adapt the staffing structure to needs and funding

Ensure a competitive national salary grid in line with available funding

Ensure regular performance appraisal and career management follow up

Ensure timely and accurate HR TITANIC reporting

Ensure timely exit forms
Ensure proper follow up of personal foldersExternal Audit Follow-up

Ensure recommendations from external audits are followed-up

Oversee the preparation of external audits in close collaboration with the HQTransparency/Compliance Management

Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures

Manage fraud cases and links with CD/HQ

Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

Ensure timely & accurate TITANIC reportingSecurity Management

Analyse the security context and define, analyse and evaluate risks

Support managing serious security incidents and crises and links with CD/HQ

When requested, engage with relevant key stakeholders to ensure access and support of interventions

Address security and safety risks by developing proper standard operating procedures

Ensure the offices and houses conform to recommended security, health and safety standards

Ensure all staff adhere to security procedures
Ensure security incidents are promptly reported
Ensure timely and accurate security TITANIC reportingLegal and Registration Follow-up
Ensure ACTED maintains a valid registration in country at all times where possible Follow-up litigation cases and links with CD/HQ
Ensure compliance with country rules and regulations

Expected skills and qualifications
At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
Demonstrated communication and organizational skills
Ability to train, mobilize, and manage both international and national staff
Flexibility and ability to multi-task under pressure
Ability to work well in unstable and frequently changing security environments
Willingness to work and live in often remote areas under basic conditions
Proven ability to work creatively and independently both in the field and in the office
Advanced proficiency in written and spoken English
Conditions
Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
Flight tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances

HOW TO APPLY:
Please send your application including cover letter, CV and references to jobs@acted.org under Ref: DCD/TUN

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