UNDP - Finance Associate

Background
The United Nations Development Programme (UNDP) is the UN global development network. It advocates for change and connects countries to knowledge, experience and resources to help people build a better life. UNDP operates in 177 countries, working with nations on their own solutions to global and national development challenges.

The UNDP Libya CO response to the ongoing crises includes the Stabilization Facility for Libya project which focuses on quick rehabilitation and re-equipping of damaged infrastructure to enhance the delivery of basic services at municipal level, as well as interventions to support conflict management and reduction and promote peaceful coexistence and reconciliation.

Under the direct supervision of SFL Project Manager, the Finance Associate ensures effective execution of financial services and processes in the SFL Project and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with Country Office Operations Manager and Program Coordinator as well as SFL project staff and with UNDP HQs staff for resolving finance-related issues and information exchange.

Duties and Responsibilities
Duties and Responsibilities

Ensures coherence of SFL project to UNDP financial management processes and procedures focusing on achievement of the following results:

Prepare requests for advance of funds and/or direct payments;
Contribute to preparation of recurring reports as scheduled and special reports as required for budget preparations and audit;
Presentation of researched information for planning and status of financial resources of the SFL project.
Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
Respond to queries from the Government and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
Undertake other financial and administrative tasks on an ad hoc basis.
Ensures administration of budgets focusing on achievement of the following results:

Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
Prepare and submit expenditure and programme budget status reports;
Prepare proposals for budget revisions;
Prepare recurring reports as scheduled and special reports as required for budget preparations and audit.
Ensures proper SFL project administrative management focusing on achievement of the following results:

Provide support to international advisors in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc.);
In accordance with the Work Plan support the procurement of equipment, supplies and services;
Create and mange e-requisitions in ATLAS and PROMT;
Arrange for equipment maintenance and insurance as required;
Maintain records on all project personnel and local consultants and their respective status (contracts, ToRs, sick leave, vacation, etc.) in accordance with accepted policies and procedures;
Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records.
Key Results:

The key results have an impact on the overall execution of the SFL project financial services and success in implementation of project budget and overall administration of the project. Accurate analysis and presentation of financial information ensures proper administration of project and financial processes in the SFL project.

Competencies
Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal
processes of UNDP is a must.

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Exhibit team work spirit and ability to operate under pressure.
Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience.
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
Proven ability to problem-solve, and think creatively to develop and implement smart business solutions in a challenging socio-economic and security environment.
Ability to establish and maintain contacts with senior-level officials of the host government required. Excellent interpersonal skills are essential part of the job.
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Serves as internal consultant in the area of expertise and shares knowledge with staff
Continues to seek new and improved methods and systems for accomplishing the work of the unit
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
Demonstrates comprehensive knowledge of information technology and applies it in work assignments
Development and Operational Effectiveness

Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of Programme, managing data, reporting
Ability to provide input to business processes, re-engineering, implementation of new system, including new IT based systems.
Ability to engage with various partners and stakeholders at different levels, to establish and maintain contacts with senior-level officials of the host government and represent UNDP in national and regional fora.
Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
Capacity to implement the strategic vision and programmatic goals as laid down in the Project Document;
Proven performance in organizing and coordinating major initiatives, events or challenging inter-organizational activities;
Adapts flexibly to changing situations, overcomes obstacles and recovers quickly from set-backs
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback;
Ability to achieve results and meet strict deadlines in an effective manner, maintaining a high-quality standard throughout
Consistently approaches work with energy and a positive, constructive attitude
Tolerates conditions of stress, uncertainty or ambiguity and continues to maintain a positive outlook and to work productively
Demonstrated ability to manage a team and to foster team spirit and synergy
Required Skills and Experience
Education:

Secondary school certificate is required and first level University Degree in relevant fields is desirable in accounting, administration, management or other substantive area is an asset.

Experience:

Minimum six years of experience in General Administration or related field including financial management; Excellent computer skills and ability to operate under pressure;
Experience of working in Development Sector, especially UN, would be an asset.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Languages:

Fluency in both oral and written English and Arabic is a must

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