TITLE: DATABASE OPERATOR
PLACE: MISRATA (WITH POSSIBLE TRIPS TO TRIPOLI) – LIBYA
Closing date: 30-AUGUST-2018 Number of positions open: 1
This position is open to Libya national only and no double job
People with disabilities are strongly encouraged to apply
Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details about the organization: http://www.handicap-international.org/
GLOBAL OBJECTIVE OF THE POSITION
The Database Operator is responsible for the data entry, the data analysis and quality assurance of data for Handicap International (HI) projects in Misrata in line with project requirements and confidentiality guidelines. He/she consolidates project files at base level and assures their quality and completeness in close collaboration with project’s teams.
He will also be the focal point for external referrals received from services providers and for referrals sent by HI.
Working under the overall responsibility of the Head of Mission (HoM), and directly under the supervision of the Project Manager and under the technical supervision of Information Management Officer (IMO) based in Tripoli, the Database Operator specific tasks include:
Ensure comprehensive completion of the database by the field teams
Ensure the files are appropriate for entry, in terms of completeness and alignment with project quality standards
Follow up with field teams to collect any data that might be incomplete or inaccurate
Compile all data entry in the database and ensure the quality of the data entered
Propose improvements to the data collection forms, the databases and follow-up tools
Coordinate as necessary with the IMO for a comprehensive approach
To review regularly data input to ensure consistency and quality
To act as a support to staff on all matters relating to the database including data
Analysis & participate in the field teams’ training about data collection on the field
Analyse data collected and report on activities as per Project guidelines
Generate comprehensive quantitative data on activities using the different follow-up tools;
Provide relevant analysis of the collected data and produce information on project outcomes, as requested by the Project Manager or IMO
Participate in team meetings at both field and office level
Monitoring and Evaluation
Share the detected non-conformities and deviations with the IMO and Project Manager;
Support them in analyzing the reasons and in implementing early corrective actions
Summarize the main project results in dashboards built in line with MEAL plan (pre-filing of PM box)
For punctual studies, contribute to the definition of the methodology and the training of field staff
Support the development of MEAL tools in collaboration with the IMO and Project Manager
Contribute to the implementation of internal monitoring and complaint mechanism systems
Support the IMO in maintaining HI “Mapping” database of actors, for all areas of intervention in close collaboration with the PM and project staff
Keeps up to date information about referral facilities utilised by HI outreach teams to achieve project outcomes
Referrals and Hotline Management:
In close collaboration with Project Officer (PO) and PM, actively manage (receive and respond to) referrals and requests for assistance through HI Hotline number, email, social media and/or other sources
Inform PO and PM about requests for assistance received from local stakeholders (authorities, hospital, health and rehabilitation facilities) as well as any INGO and NGOs.
Communicate directly and immediately by email any complaints related to staff behavior to Projects Coordinator
Actively participates in team trainings and staff meetings
Actively contributes to team discussions throughout the project cycle, offering feedback and highlighting any issues and/or challenges related to data management. Suggest and contribute to finding positive solutions or ways of improving the database and data collection process.
Shows professional ethics;
Respects strict patient’s privacy and confidentiality (he/she only shares medical information with medical staff/persons directly involved in patient’s care).
Ensure strict confidentiality of HI data, sharing internally or externally any part of the data only upon approval of the line manager and using appropriate security tools or data selection criteria.
Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.
Line manager: Project Manager (PM, based in Misrata)
Technical manager: Information Management Officer (IMO, based in Tripoli).
Line manager +1: Projects Coordinator (PCO, based in Tunis)
The DBO will work closely with the Project Manager and all project staff in ensuring all aspects of data collection required throughout the project are of the highest quality are achieved in a timely and efficient manner.
The successful applicant must meet the following requirements:
Proficiency in Microsoft Office, especially Excel
Technical knowledge in statistics/data analysis
Previous work experience in database management/IT sector/data analysis/statistics or other relevant experience an asset
Completion of a university degree related to database management/IT sector/data analysis/statistics or other relevant field an asset
Fluent in written and spoken Arabic
English is an asset
Ability to work within a team and collaborate proactively with local and expatriate staff
Strong written and oral communication skills
Motivated, dynamic, willing to take initiatives
Strong time and workload management abilities as well as autonomy
Willing to learn and develop professionally
Open and interested in disability issues and project management
High diplomacy, cultural sensitivity and security awareness
Strong attention to detail
Please send your CV and cover letter by email, with the subject reference “DBO-MIS-2018”
Application closing date is 30 AUGUST 2018.
Type of contract: FIXED TERM – 4 MONTHS renewable
Only short-listed candidates will be called for an interview and testing.
“Handicap International is an equal opportunity employer”
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