Receptionist / Administrator
About the Company
Digital Group is a Libyan based Information and Communication Technology Company founded in 1999 and provides intelligent, innovative and integrated solutions in the following areas:
- Telecommunication Products, Services and Solutions
- Information Technology
- Surveillance Systems and Solutions
- Desktop Publishing
- Events Organization and Management
Job Description
Digital Group is seeking a well-presented and professional Receptionist/Administrator to join their team. The person will be responsible for the front desk in addition to supporting the team with administrative tasks.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Requirements and skills
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid Arabic written and verbal communication skills – English written and verbal skills are a plus
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus.
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